Collaborate on a Grade Book

You can add administrators to the grade book to help you share the load of grading and entering students' scores. To collaborate with your colleagues on a single grade book, give your co-instructors or teaching assistants the role of administrator.

You can add administrators to the grade book in two ways: by selecting other official instructors of record from a list, or by creating and attaching a group.

Administrators can manage assignments, categories, and students. They can also view, enter, and publish student scores. Administrators can access the online FAculty Grade Report (during the grading period) and assign grades; only Instructors of Record can submit grades to the Registrar. Administrators cannot add or remove other administrators or delete the grade book. Changes made to the grade book by adminitrators are logged and can be viewed in "Activity."

Add class instructors as administrators

To add official instructors of record as administrators on a grade book, follow these steps:

1. On the GradeBook home page, click the name of the grade book that you want to edit. You will move to the main view of the grade book.
2. Click Manage in the global navigation in the upper right. You will move to the "Manage" page.
3. Under the heading "Roles", click Edit. You will move to the "Manage Roles" page.
4. In the "Add Administrators" panel, the select "Class Instructors" tab. People listed on this tab are instructors of record of the class you are teaching.
   Co-instructors can only be displayed if you have selected an official class list when setting up your grade book. View the related documents to the right to learn more about adding an official class list, including listed instructors and teaching assistants, to the grade book.
5. Select instructors and teaching assistants to whom you would like to grant administrator access to the grade book.
   If you don't see the name of the individual to whom you want to grant access, they are not an official instructor of record. Contact the time schedule coordinator in your department.
6. When you are done, click Save.

Give a group administrator access

To give a group administrator access to the grade book, follow these steps:

1. On the GradeBook home page, click the name of the grade book that you want to edit. You will move to the main view of the grade book.
2. Click Manage in the global navigation in the upper right. You will move to the "Manage" page.
3. Under the heading "Roles", click Edit. You will move to the "Manage Roles" page.
4. In the "Add Administrators" panel, the select the "Your Groups" tab. This tab lists groups you have created with Catalyst Group Manager.
5. Select a group you have already created, or click Create a new group.
   View the related documents on the right to learn more about creating groups.
6. When you are done selecting groups, click Save.