Managing Assistants

You can give teaching assistants or colleagues access to your Portfolio project by creating an assistant list. Those on the assistant list can view, review, and return portfolios. However, they will not be able to delete your project or edit its configuration.

About assistants.

You can give access to your Portfolio project to teaching assistants or colleagues by creating an assistant group.

Assistants can view your portfolio project, review and comment on submitted portfolios, and return participant portfolios.

After you have created an assistant group, and attached it to your Portfolio project, your assistants will receive a set of projects called "Projects from [Your Name]." They can view the project, but cannot edit or delete the project. Assistants can also copy the project to their own My Projects area.

Assistants will be notified when participants submit portfolios for review; so will you. They can comment on submitted portfolios, and return portfolios to participants. Assistant comments are distinguished from instructor/advisor comments by name and by the color of the box they appear in (a pink box.)

Attach an assistant group.

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If you have already created groups of assistants with other Catalyst Tools, you can easily add these groups to your Portfolio project. Follow the steps below to attach an existing group:

1. Go to the Project Summary screen for the project to which you would like to add participants.
2. Click Manage Assistants in the grey box at the bottom center of the Project Summary. You will move to the "Manage project assistants" page, displays any assistant groups currently attached to your project.
3. Select an existing group (or list) from the drop-down menu, and then click Attach group. To attach another group of assistants to this project, just repeat this process.
   To see the names and UW NetIDs of people that belong to an existing group, select the group from the drop-down menu and click View members. A new window that displays the group members will open.
4. Click Save Changes to save your work. If there are no options available in the drop-down menu, then you haven't created a group yet. Follow the steps below to create a new group.

Create a new group.

To create a new group, follow steps 1-3 above, and then complete the following steps:

1. Click Create a group on the "Manage project assistants..." page.
2. On the "Create a group" page, enter the following information:

   Name: Choose a name for your group that makes it easy for you to identify. The name can be no longer than 50 characters.

   Description: You can enter a few sentences to help remind you of the purpose of the group, or describe the group members.

3. From the "Courses you are teaching" list, select the course(s) or section(s) you would like to attach to this group. The students registered for this course will automatically be added to your group, and therefore have access to any Catalyst Tools that use this group. Click View next to the course number to see the names and UW NetIDs of students currently in this course. The group will automatically be updated from the student database nightly to reflect any changes in your class list.
4. To add other people to this group, enter their UW NetIDs in the text area below "Other group members." Enter one UW NetID per line.
5. Click Create. You will return to the "Manage assistants for..." page, and the group you created will be selected in the "Attach an existing group" drop-down menu.
6. Click Attach group to add this group to your Portfolio project.
7. Be sure to click Save changes to save your work.

Manage assistant lists.

Groups, formerly known as participant lists, provide or restrict access to your Catalyst Tools. If you would like to view, edit, copy, or delete your groups, you can use the Catalyst Group Manager. Go to your Catalyst account, and then click View and Edit next to Group Manager under "Shared Resources." You can also read more about Group Manager.